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Authority Control is a process that organizes bibliographic information in library catalogs by using a single, distinct spelling of a name (heading) or a subject for each topic.
Authority Record is a record which gives the authoritative form (the form selected for a heading) of a personal name, corporate name, family name, place name, uniform or preferred title, series title, subject, etc.
Remember to delete the delimiter sign when copying a heading into a search box.
Step 1: Validate heading in Orbis Look for an appropriate authority record in Orbis using one of the Staff Heading indexes (most staff will be starting this search from the Authorities Validation box generated when the bib record is saved to the database).
Catalogers may import these into Orbis as they encounter them.
Series authority records should be updated in Orbis only when adding information pertaining to local series analysis and classification decisions in the 090, 644, or 646 fields (or, more rarely, when adding a local note in a 690 field).
For more information: Policy on Exporting Bibliographic Records from ORBIS 11. Do not change "linked headings" (including tags, indicators, and the link) without permission.If you find a national-level authority record in Orbis (these records contain an 010 field), use the heading in the bib record.Update the authority record with local analysis or classification decisions if necessary.Local subject headings are found in the 69X fields and are sometimes called "Special Collection Headings". Example (the 700 field and the third 880 field constitute a pair of linked headings): 14.Examples: 692 14 $a Marcel, Gabriel, $d 1889-1973 $x Presentation inscription to A. Can I copy and paste headings between Orbis and the Utilities? The ability to copy/paste headings between Orbis and the utilities is much improved in Voyager 6.1 (implemented in Dec. Preliminary testing has shown that diacritics carry over properly when using OCLC Connexion (but the delimiter sign does not).
When should I Ask the Authority Control Coordinator to make a heading correction? Catalogers should generally make headings changes themselves if fewer than 20 records need to be changed or if special subject or language expertise is required to determine the correct heading. May I correct headings in the records of other Yale units? Do not change other units' local subject headings without permission. Please refer the problem to the Authority Control Librarian using the web form.